Why Agriculture Companies Rely on Acumatica for Lot Traceability

Why Agriculture Companies Rely on Acumatica for Lot Traceability

Many agricultural businesses, especially food growers and producers are facing a market of increasingly discerning customers who are interested in, not just the ingredients of a product, but how they were sourced, and perhaps even what processes were applied before the product reached the store shelf.

Government scrutiny is another common pressure in the agriculture industry. Being able to produce a detailed and accurate history for every product and its components is essential to maintain compliance.

Lot traceability is a key factor in satisfying customer demand and complying with government regulations. It tracks each product and component through its entire lifecycle by batch, lot, and unit, which can provide useful insights in several areas, as well as enable you to react quickly in case a problem arises.

What is Lot Traceability?

According to the Food and Agriculture Organization of the United Nations (FAO), “Traceability is defined as the ability to discern, identify and follow the movement of a food or substance intended to be or expected to be incorporated into a food, through all stages of production, processing, and distribution.”

Along with the FAO’s guidelines, lot traceability is also a critical component of new federal food safety guidelines in the Food and Drug Administration’s Food Safety Modernization Act (FSMA).

That definition encompasses the product’s entire trip through the supply chain, from suppliers, distributors, wholesalers, and retailers. It also includes its passage through multiple production facilities of the same company. It tracks all ingredients used, the equipment and processes used on those ingredients, the materials and packaging that touch those ingredients, as well as the labeling.

Most warehouses and processing facilities make use of either barcode or RFID technology to ensure the accurate recording of data along with expedited processing of lot trace information.

How Do Agriculture Companies Use Lot Tracking Data?

Perhaps the best-known use of lot tracking is for product recalls. If there is a defect or contamination, lot tracking helps both businesses and government officials quickly identify the dates, times, and locations involved, as well as the specific lots of ingredients and finished goods affected. With that information, the public can be quickly and accurately informed, and a fast response implemented to remove affected products from store shelves.

However, aside from the worst-case scenario, lot traceability has a lot of other uses that benefit agriculture companies greatly. When tracked through a modern ERP solution, such as Acumatica, businesses can gain insights from their lot-tracking data.

Product Performance. You can track different lots or batches of ingredients and see which ones are lasting longer, of higher quality, or otherwise better for your finished goods. For example, you can track the performance of seed varieties or growing conditions.

Product Visibility. Having a number assigned to each lot helps you gain insights into the growing, shipping, and distribution processes, helping you identify trends and adjust course to improve efficiency and profitability.

Inventory Management. You can track the use of ingredients – including lots, times, and quantities – to give you better control over inventory levels, easier management of product expiration dates, and more.

Supplier Management. Lot traceability also helps you see trends in your relationship with suppliers. Such data will help you identify the best suppliers, negotiate better deals, and otherwise strengthen and streamline supplier relations.

Improved Efficiency. Lot traceability within a full-fledged ERP solution allows you to automate processes in the production cycle and eliminate manual entry that introduces errors. It works hand-in-hand with other emerging technologies such as AI, Big Data, and IoT.

How Does Acumatica Help Agricultural Companies Leverage Their Data?

Flexibility. Acumatica has powerful lot traceability features that make it a natural choice for the agriculture industry. It is flexible and allows you to attach lot numbers to your products at the point that makes the most sense for your operations. Some may find it most practical during receipt of goods, while others find at the time of sales order entry works the best. Still others during purchase order receipt entry.

Control. Acumatica is capable of fine-grained control over lot tracking, not just for products but also for every ingredient used in production. What is more, serialized and lot-controlled inventory allows you to add attributes to each lot entry, helping you quickly identify products or ingredients from a particular distributor, from a particular region, or any other attributes you define, helping you improve internal efficiency and customer service. Such control also allows you to keep tight cost controls, knowing how much was spent (or wasted) in the production of each item.

Units of Measurement. Working with different kinds of products, especially on an international level, can often result in the need for converting between different units of measure. It could also mean differentiating between a single item, a case, or a pallet. Acumatica makes these conversions a snap and also keeps track of size variances to help procurement officials choose the right product sizes to order for the lowest cost.

Efficient Picking and Stock Rotation. You don’t want to sell your freshest product before the older product has been shipped out. Acumatica has First-Expired, First-Out (FEFO) picking, ensuring your perishable items don’t expire before leaving the warehouse. It can also assist in meeting customer requirements; for example, if a customer asks for product with a shelf-life of 90 days or more, you can be sure to deliver what they need. And the process ensures that quality remains high, never disappointing your customers.

Next Steps

Are you an agriculture company or food manufacturer looking for an end-to-end solution to manage your daily operations? Do you need advanced lot traceability functionality in your next ERP solution?

Contact GaleForce Consulting Partners today to learn more about Acumatica’s feature set that fills the needs and meets the challenges of agriculture companies to improve efficiency, regulatory compliance, and profitability.


7 Ways Agribusinesses are Reducing Costs and Gaining Financial Control with a Modern ERP System

7 Ways Agribusinesses are Reducing Costs and Gaining Financial Control with a Modern ERP System

ERP (Enterprise Resource Planning) software can be an asset for an agribusiness, helping to reduce costs, improve efficiency and ultimately increase profitability. This type of software is designed to integrate all aspects of a business into a single system, providing users with a centralized database to store and access data from multiple sources. This includes everything from accounting and financial information to customer service and inventory management. By having all the necessary data in one place, users can make more informed decisions, streamline processes, and optimize operations for maximum efficiency.

7 financial benefits of having a modern ERP solution for your agribusiness:

1.  Automating tedious manual tasks to reduce costs and improve accuracy. Managing costs is a critical part of running a successful and profitable agribusiness. An enterprise resource planning (ERP) system can help automate mundane and labor-intensive manual tasks, reducing costs while also improving accuracy.

One of the biggest advantages of an ERP system is that it streamlines data entry processes. For example, instead of manually entering in customer orders by hand, an automated system can be set up to do this automatically. Reduce the time spent on manual data entry, and free up employees to focus on more important tasks.

2.  Providing real-time insights into financial performance and profitability. An ERP system can provide real-time insight into a business’s finances, helping to identify areas of inefficiency or uncover opportunities for cost savings. This type of software can also help managers make informed decisions by providing in-depth analytics and reporting capabilities.


3.  Improving supply chain management, inventory tracking and order fulfillment. A comprehensive ERP system can help a business better manage its supply chain operations, improving visibility into inventory levels and order fulfillment processes. By having this information in one place, businesses can quickly identify any issues related to supply chain management and take corrective action. Reduce inventory costs and improve customer service.

4.  Streamlining business processes and improving customer service. An ERP system can also help streamline business processes, making it easier for staff to access the information they need quickly and accurately. Improve customer service by reducing wait times and provide customers with faster resolutions to their inquiries.

5.  Optimizing production scheduling and resource allocation for maximum efficiency. An ERP system can help optimize production schedules and resource allocation, ensuring that the right resources are in place at the right times to maximize efficiency and minimize waste. Save time and money while also improving customer satisfaction.

6.  Enhancing decision-making capabilities with detailed reporting and analytics tools. An ERP system can provide detailed reports and analytics that allow for improved decision-making within an agribusiness. These tools provide an in-depth analysis of various business metrics and help organizations to identify trends, patterns, and insights. Detailed reporting and analytics tools enable businesses to make more accurate forecasts, understand customer behavior, and optimize their operations. These tools also provide a holistic view of the organization’s performance and help to identify areas that require improvement. Additionally, managers can identify areas of improvement or areas where costs can be cut.

7.  Creating a secure platform to store sensitive information and protect against data breaches. An enterprise resource planning (ERP) system can help agribusinesses manage their costs by providing a secure platform to store sensitive information and protect against data breaches. An ERP system allows for the reliable storage of critical business information, including customer records, financials, and inventory data. This information is always kept secure with robust encryption protocols and regularly updated security measures. Data breaches can be costly to an organization and can also damage customer trust. An ERP system ensures that all data is stored securely, helping protect the business from malicious attacks and potential financial losses.

Agribusiness firms face more challenges today than ever before. Gale Force Consulting Partners provides the expertise, advice, and services needed to achieve your business goals. With over 20 years of experience, we understand the complexities of the agribusiness industry. We can help you to select and implement a modern ERP solution to help you reduce costs and maximize profits.

Read how Acumatica, the Cloud ERP solution helped American Meadows thrive.


The Importance of an ERP Solution for Agriculture Businesses

The Importance of an ERP Solution for Agriculture Businesses

Agriculture and farming businesses are complex and need an Enterprise Resource Solution (ERP) to fit specific industry needs.  Agribusinesses needs a solution to manage not only bookkeeping and tax planning, but also procurement, production, operations, and distribution.  It also needs to be scalable, something that can easily accommodate your growing business.

One popular ERP choice for many agribusinesses is Acumatica.  This modern, cloud ERP solution handles everything you need from maintaining business operations, to ensuring product quality, comprehensive accounting needs, inventories, supply chain management, and distribution.  With this single platform all your departments work together, accounting, purchasing, sales, inventory, HR, and other administrative areas.

Does your ERP solution do all this?

  • Essential reports, out-of-the-box, with drill-down capabilities for all your financial information
  • Dashboards for at-a-glance, real-time information
  • Anywhere, anytime, any device access
  • Comprehensive inventory management for spoilage, accurate counts, and more
  • Efficient resource utilization methods
  • Best-in-class data storage and security
  • Unlimited user licenses, including a vendor portal
  • Optimal forecasting of resources to better manage and scale production
  • Adaptable system for business compliances, new regulations, and protocols
  • Seamless integration with hundreds of applications and an open-API platform
  • eCommerce ready

Acumatica for the Agriculture Industry

Look at how Acumatica has helped these Agribusinesses grow their business, keep customers happy, and increase profits.

“For the first time in years, everything is reconciled and up-to-date. We were never fully reconciled with the old system. Now, with Acumatica, we can see accurate information for our whole business, it’s always up-to-date, and we only have to look in one place.”  ~ Dr. David Gnad, Veterinarian and Partner, Nebraska Vet Services

IMG Enterprises

This citrus farming business in Florida switched from Microsoft Dynamics to Acumatica, saving them time and money:

  • Reduction of ERP-related programs from 14 to 4
  • Improved connectivity and productivity for staff through remote access
  • Time and money savings from greater operational efficiency
  • Web-based system will allow quicker disaster recovery

Read the IMG Enterprises Success Story

Wild FlowersAmerican Meadows

A Vermont based popular online retailer of wildflower seeds, perennial plants, flower bulbs, and vegetable seeds to consumers and corporations in North America.  Acumatica provided them a solid foundation for growth.

  • Eliminated duplicate entry into multiple systems, saving employees time and reducing errors
  • Gained a single solution to operate the business, unifying operations
  • Acquired accurate and real-time data with a fully integrated ERP solution and online store
  • Leveraged dashboard reporting for improved insights into financials & operations
  • Increased customer satisfaction with greater transparency into the end-to-end ordering process

Download the American Meadows Acumatica ERP Details

C&O Nursery

Supplier of finished fruit trees out of Washington.  Acumatica helped solve their problems with inventory and accounting systems working together.

  • Connected business systems, streamlining operations and saving time
  • Improved inventory management, conforming to the way C&O does business
  • Gained flexible Payroll system that solved for seasonal agricultural worker requirements
  • Provided online inventory access to customers & sales team, improving customer service
  • Improved traceability and tracking of commissions and royalties for ease of audit
  • Eliminated manual duplicate data entry & errors, gaining time to focus on higher level tasks with efficiency

Read how Acumatica Helped C&O Nursery

Cornell Cooperative Extension

A land grant non-profit in New York implemented Acumatica to help gain real-time insights into grants, programs, and operations.

  • Automated manual processes, empowering employees with self-service capabilities and saving countless hours
  • Improved reporting responsiveness and eliminated long wait times with real-time information
  • Boosted employee productivity and reduced onboarding and training time with an intuitive application
  • Implemented a robust financial platform that flexes to support how non-profits operate, handling fund accounting and grant management with ease
  • Achieved a connected platform to support ongoing growth and fulfill its mission, improving the lives of New York residents

See Why Cornell Cooperative Extension Chose Acumatica ERP

Kelly Products, Inc.

A holding business for 13 diverse agribusiness brands needed a solution to connect and manage their entire intercompany business.

  • Automated financial reporting, inventory transfers, vendor, payments, cash management, and inter-company transfers across multiple related companies
  • Reduced time from two months to one week for month-end close
  • Provided real-time access to critical financial data
  • Connected internally developed inventory system to accounting system, eliminating manual entries performed by multiple data entry staff
  • Gained real-time access to inventory data
  • Flexible platform with access to scores of third-party products

Read More About Kelly Products & Acumatica

Bunch of SheepPremier 1 Supplies

Online supplier of livestock equipment needed a flexible and comprehensive system to replace their old Sage Mas500 system.  Acumatica was the only one that fit their needs.

  • Access to the open API framework of Acumatica
  • Gained access to company data throughout the organization
  • Displayed real-time customer information, increasing sales opportunities
  • Cut time to receive reports by three days
  • Developed B2C customizations and workflows in house, avoiding the expense of outside development & customization

Learn About How Premier 1 Uses Acumatica

Nebraska Vet Services (NVS)

NVS experienced rapid growth and needed one, single solution to manage all their branches, inventory, business needs, and scale easily for the future.

  • Seamless operations with one fully integrated system
  • Unlimited user licensing allows more staff involvement with the system
  • Automated order system provides real-time visibility of all inventories
  • Time savings of 3 – 4 days per month when updating inventory pricing
  • Intercompany transaction process saves time in manual data entry and bookkeeping work

Discover NVS’s Growth from Switching to Acumatica

See how Acumatica can help your agribusiness.  Contact us today for more information and a free demo of the best-in-breed, agribusiness ERP solution.

Why Every Agribusiness Needs a Modern ERP Solution

Why Every Agribusiness Needs a Modern ERP Solution

Agribusinesses are becoming increasingly crucial worldwide.  It isn’t just small, family-run farms any longer; the agriculture industry has transformed into large, modern business models.  From farm equipment, pesticides and fertilizers, seed supply, crop and food storage, farm production and processing, financing, food delivery and marketing, to research and development, one thing is common across all these: the use of modern technology, specifically an ERP system.   With the use of this type of technology, agribusinesses have optimized every process and are finding more efficient ways for everything.

Agribusiness Challenges and Opportunities

Uncertain times bring not only new challenges, but new opportunities. Having access to both historical and real-time data gives you the insight to tackle challenges head-on and change with the times.  To remain profitable, agribusinesses must be able to anticipate and accommodate things like supply and demand variables. Scaling production is one area every agribusiness should be looking at.  Do you know where you can automate processes, reduce waste, and increase efficiency, while freeing up resources?

 Global demand for food is expected to double by 2050.  Can you keep up?

Growing your business isn’t the only variable to think about.  Sure, maybe you can keep up with the demands but is quality going to suffer?  Consumers and regulators are calling for increased quality standards and better traceability methods.  Without a reliable, efficient backbone system, farming and food manufacturers will have a hard time meeting changing compliance requirements and certifications.  Now is the time to make sure you have a modern solution in place.

Why ERP for Agribusinesses?Basket of Eggs

The use of a modern Enterprise Resource Planning (ERP) solution is crucial for any business.  This one system can bring all your agribusiness activities together, giving you a single point of truth for your data:  accounting, sales, purchase, inventory, and other business areas.  Because modern ERP systems are scalable and future ready, they have helped leading companies achieve profitability and sustainable growth.

With an all-in-one ERP solution, like Acumatica, you can streamline every process from procurement to production to distribution. Modern ERP solutions are scalable, helping you to maintain efficient business operations, ensure product quality, track costs and accounting, and manage your supply chain and distribution. Many agribusinesses have also seen benefits such as, an increase in value, achieving trade efficiency, enhancing internal collaboration, and improving business analysis.

Take a look at some of the features a modern ERP system can do for you:

  • A holistic view of all financial reports
  • At-a-glance, unlimited dashboards to manage your business
  • Real-time inventory and resource tracking
  • Farm-to-table traceability
  • Geo-mapping and scouting options
  • Crucial reporting, from revenue analysis to budgeting
  • Peace of mind security – protection for your data
  • Tracking and enhancing compliances and regulations
  • Trend analyses and predictions such as weather patterns
  • Easily track all details – crop planning, scheduling, procurement, inventory, lots, etc.
  • True mobile app: get real-time information from the field

Tractor in the field

Can I Afford an ERP Solution?

Growing your business, scaling for the future, staying up on regulations and compliance, and ensuring top quality isn’t easy, but what is it going to cost?  I know you’re thinking a new ERP system might be too big for your budget but think again.  There are many options for every size business.  Additionally, by having accurate and timely data, you can better control costs associated with production, especially labor costs, and get the highest profit for your products and services.

Galeforce Consulting Partners understands the complexities of the agribusiness industry. With over 20 years of experience, we have supported and provided custom solutions for agribusiness firms of all sizes.  Whether you are small and starting up, or mid-sized and growing, we can provide solutions to make your business operations more efficient.

We can help your business grow with the times, while controlling costs and staying in compliance.  All you need is the right, modern ERP solution.  Take a look at how we helped American Meadows thrive with Acumatica.

How Small Farms are Powering Up with Tech

How Small Farms are Powering Up with Tech

Small Farms Don’t Have to Settle for Small Technology

Smart Farm with SiloDiscussions around advances in technology in agriculture typically revolve around large industrial farms, but about 90% of the farms in the U.S. and worldwide are small and, according to the Food and Agricultural Organization of the United Nations, these small farms produce 1/3rd of the world’s food. Small farmers may not have the budget for the latest shiny technology – but with investment in a cloud ERP solution these businesses are solving the question, “how do I do more with what I have?”



Smarter Tools Equal More Profit

Modern technology tools like Acumatica that can greatly improve efficiency, productivity and profitability are already here, are mature and proven, and with a predictable monthly cost, are within reach of the smaller farmer.  Deploying and running your systems on the cloud means no large, upfront capital expenditures, predictable costs, and no worrying about maintenance and upkeep. The reality is new possibilities for farmers to adopt smarter, more efficient, and more profitable farm management practices exists right now. Like so many other worthy endeavors, often only inertia stands in the way.

Simply gathering and storing information digitally about your farming operations – to use at some future point – is not enough to get ahead. There’s an ever-growing and increased level of complexity when it comes to managing and growing farming and agricultural operations. (e.g. unprecedented climate swings, changing and more demanding consumer expectations, historic labor shortages). Real-time visibility into everything from production and shipping to financials and regulatory compliance has never been more essential, and it is within your reach.

What an Efficiency Upgrade Will Do for You

Connected farmToday’s hyper-competitive environment requires operations to be streamlined, information systems integrated with the ability to access information anytime, anywhere — whether in the field or on the go. Farmers also need the ability to change business requirements (as needed and on-the-fly), to manage operations from end-to-end within unique seasonal and sensitive time frames which will allow for these traditional practices to yield more with higher profitability.

Let’s look at three operational segments primed for an efficiency upgrade:

Financial Management

For most smaller agricultural operations, the company’s Financials are managed and run separately. After Financials become completely integrated with the rest of your operations you will be able to instantly and in real-time gain a clear and predictable understanding of your cash flow and revenue cycles. You will be able to accurately plan your operational and capital expenses across any timeline with the ability to adjust on a moment’s notice.

Supply Chain Management

Supply Chain Management allows for real-time visibility and control over your inventory to maximize your profits and minimize storage. After integration with your Financials, you will now be able to automate your entire supply chain by updating inventory based on purchase and sales orders dovetailed with your suppliers’ systems and other third-party applications.

Asset Tracking

Virtually all farms hold significant tangible and depreciating assets. Real-time visibility into asset depreciation, maintenance schedules, and resource availability are critical features for maintaining continuous operations, especially in the seasonal and sensitive timeframes faced by farm and livestock owners.

Once control is gained on these critical business processes, other operational activities can be automated in areas such as expense management, performance analytics, workflow management and human resource management. The end-result is the automation of real-time information to assist in making more informed and quicker decisions in their day-to-day operations.

Interesting in Learning more?

Galeforce Consulting was founded and is run by businesspeople. They have stared down the same types of operational issues and bottlenecks you have. Read more about how other agribusinesses are capitalizing on efficiency and staying competitive in an ever-increasingly competitive landscape.