10 Reasons to Upgrade to Modern Construction Software vs. Staying on Your Legacy System

10 Reasons to Upgrade to Modern Construction Software vs. Staying on Your Legacy System

Your legacy software has gotten you this far. But if your company is ready for a new level of profitable growth, it’s time to transition to a modern construction cloud software solution that can support you all the way. Acumatica Construction Edition is full-featured construction accounting software that helps you connect your field and office teams, improve margins and streamline your most time-intensive processes.

“We had been using a legacy construction accounting software package when we found Acumatica Construction Edition, and it is a perfect fit.”

Ron Fairchild, Chief Financial Officer, Texas Scenic Co.

Here are 10 ways in which Acumatica Construction Edition—a cloud-based solution— delivers greater value than the typical legacy system.

  1. Intuitive: It’s easy to learn and use.  Connect everyone across your organization with the same information, which encourages collaboration and improves accuracy.
  2. Universal Accessibility: Acumatica let’s you access the system from any device, anytime, anywhere.  Supports employees who are working in the field or at a customer site.
  3. Customer and Service Management: Displays real-time data on all customer activities, including customer contacts, quotes, orders, invoices, payments, support cases, and service calls.
  4. Role-Based Dashboard: Delivers real-time visibility into the state of your business by construction role to the right stakeholders at the right time. A self-service dashboard, with drill-down into details, provides comprehensive insights into business performance.
  5. Adaptable Workflows: Automates, controls, and streamlines accounting and back-office construction processes to reduce the burden for accounting, operations, and front-office staff throughout your organization.
  6. Unlimited Users: Let’s employees access the information they need without requiring additional user licenses.
  7. Extensive Integrations: Integrates with leading applications such as Procore, ProEst, and DocuSign.
  8. Low Total Cost of Ownership (TCO): Reduces the total cost of ownership over the foreseeable lifetime of the product (at least 3-5 years), including licensing.
  9. Software Enhancements: Enhances the current software based on customer needs, and develops and adopts new technologies to further streamline customer operations.
  10. Free Training: Experience free online training and built-in User Guide for self-paced learning.

Acumatica LogoWhy Acumatica?

Acumatica puts everything at your fingertips, saving you time and effort at every turn. Whether you are a general contractor, subcontractor, specialty contractor, homebuilder, or land developer – you can rely on Acumatica’s true cloud construction software to handle accounting, project management, payroll, inventory, service management, CRM and mobile – in one cohesive solution.

Accounting: Complete Control, Maximize Profitability

Maximize project profitability, lower risk and easily manage financials. Acumatica Construction Edition allows you to accurately forecast and manage job costs, profits, cash and taxes.

Project Management: Focus on the Project, Not the Paperwork

Stay on top of every project and budget with real-time information at your fingertips. With Acumatica Construction Edition you’ll make decisions more effectively and easily manage and track all daily activities, issues, changes, project documents, and job costs from one central area.

Acumatica Screens

Payroll: Easy-To-Use and Reliable

Simplify payroll setup, processing, and reporting by managing your payroll in-house. Easily capture time and track labor rates for certified and union payroll projects and more. Give employees access to enter time from anywhere eliminating late timecards, costly mistakes, and duplicate data entry.

Inventory: Inventory Management Made Simple

Control system-wide inventory to manage your distribution process efficiently and without losing track of costs. Easily manage inventory delivered to your project with the flexibility of using project sites as distribution hubs.

Service Management: Increase Field Service Productivity

Streamline processes, reduce response times and costs for your field service team resulting in increased customer satisfaction and revenue. Acumatica’s Service Management provides a complete set of functionalities for your field service operations.

CRM: Communicate with Customers, Grow Your Business

Customer Relationship Management was built into Acumatica from the very beginning. From marketing, quoting, and sales to delivery and post-sales support, customer information is always up-to-date and accurate.

Mobile: Connect Your People and Projects

Your employees will thank you for having access from a smart phone or tablet to complete their tasks. Productivity will increase making your construction projects run even more smoothly.

True Cloud Construction and Accounting Software

With today’s complex construction business needs, it’s essential to have a modern software solution that you can always rely on. True cloud construction software saves you time and money while maximizing profits.  With a modern cloud system, you don’t have to pay upfront for hardware and maintenance and you can easily add computing resources on demand.  Additionally, you get state-of-the-art security for your data with cloud software.  Full-time, highly experienced security professionals are guarding your business data.  Data is backed up regularly, on a series of distributed servers, so that it will still be available in case of a disaster.

GFC Paint BrushReady to Team Up with Galeforce Consulting Partners?

Ready to learn how Galeforce Partners can help take your construction company to the next level?  We have partnered with construction firms of all sizes and can provide the critical solutions to drive growth and future-proof your operations. Contact us today, and learn how we can partner with you.

Key Differences: Microsoft Dynamics 365 Business Central vs. Dynamics GP

Key Differences: Microsoft Dynamics 365 Business Central vs. Dynamics GP

Microsoft is pushing clients to switch from GP to D365 Business Central.  Is it right for you?  Both are ERP solutions designed for SMBs.  They include an accounting suite and other financial tools that you won’t find in smaller products like QuickBooks.  Additionally, these systems can support manufacturing, payroll, multi-company setups, and other advanced functions.

How do you decide?  Here’s a little background, some of the key differences and features you will want to consider:

The Cloud Factor

The biggest factor to consider is if you are using GP on-premise, switching to Business Central is a cloud based solution or referred to as SaaS (Software as a Service), so users access the system online.  You pay a monthly subscription fee, and overall, save a lot of money, especially up-front.

First, if you have your Dynamics GP on-premise system set up for remote access, you won’t need that anymore.  Because Business Central is built for remote use, there’s no more VPN or Citrix servers needed, saving you thousands every year.

Second, let’s compare a typical upgrade. Business Central has free upgrades, whereas, Dynamics GP averages around $3,200 for the upgrade, and don’t forget the end-user time to verify and check features, balances, and reports.  And sometimes the third-party products need to be upgraded too.

Another benefit of cloud-based software is that users can access the information securely from anywhere, anytime, making remote work a breeze.  Hopefully we don’t see another pandemic, but if people need to work remotely there’s no problem.  There might be a slight learning curve for some people, but the cost savings of no more maintenance, upgrades, patches, servers, hardware, etc. outweighs the bit of transition support you’ll need.

Why Choose Dynamics 365 Business Central (D365 BC)

Business Central

Additionally, there are lots of new features and functionalities that come with Microsoft Dynamics 365 Business Central that make it superior to Dynamics GP:

  • More out of the box functionality – less add-ons or third-party products are needed.
  • Faster and easier interface without having to navigate to multiple screens
  • Apply incoming payments directly to the related customer and mark invoices as paid to automatically reconcile accounts
  • AP Automation is built-in with Microsoft Outlook. Inbound AP bills can be processed directly from Outlook into Business Central without copying data into the entry form or without having to purchase a 3rd party application.
  • Get recommendations on when to pay vendors to take advantage of vendor discounts or avoid overdue penalties
  • Add tags to entries for quicker categorization and analysis
  • Improve your organization’s ability to develop, modify, and control budgets
  • Out-of-the box library of reports with better functionality. Business Central uses a dimensional chart of accounts, giving you unlimited flexibility without an add-on
  • Make fast, informed decisions with seamless Microsoft Excel integration
  • Easily track your KPIs by creating your own analyses on general ledger data
  • Chart your business’ performance in real time on your dashboard using built-in Power BI integration
  • Create purchase invoices and orders to record the cost of purchase and track accounts payable
  • Stay in control of expenses by implementing advanced workflow and approval structures
  • Automate tasks for vendors to record your agreements concerning discounts, prices, and payment methods
  • Intercompany accounting and arms-length transactions are included
  • Align your content, data, and processes to deliver engaging customer experiences across all touchpoints, make smarter decisions, and drive business results
  • Post sales right from Outlook, then send your invoices as PDF attachments that include a PayPal link to expedite payments
  • Get a complete overview of interactions and track current customer status all the way from email to order to invoice
  • Negotiate and keep track of special agreements with individual customers, including discount structures
  • Prioritize leads based upon revenue potential and opportunities throughout the sales cycle

For growing service or project-based firms, time is money—literally. Every additional service, service code, employee, customer, and supplier adds new layers of complexity that you need to track, control, and manage. Galeforce Consulting Partners has been trusted by project-based companies, for decades, to deliver an objective-driven approach to software, only recommending products after taking steps to understand your needs and how we fit in.

From architecture and engineering to financial services to nonprofits and more, companies like yours have turned to us for unique solutions tailored to their needs. We work with a wide range of vendors and solutions, with one of these being Microsoft Dynamics Business Central.

Talk to a Galeforce specialist and learn more about Microsoft Dynamics 365 Business Central